- Careers -

Property Coordinator

Based: The Shops at Park Lane, Hillside Village and Prestonwood Place
Reports to: Vice President, Property Management; Property Manager

Position Overview

Responsible for property administrative functions for Dallas portfolio including tenant coordination, contract creation, tenant communications, property tracking worksheets in excel and other general administrative duties.

Specific Responsibilities Include

  • Prepare responses to routine inquiries and act as a conduit for all tenant, vendor, and client requests.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails to both tenants and contracted vendors.
  • Compile, create, and disperse key communications including default letters, cancellation notices, and other communications as needed.
  • Maintain electronic filing system. More specifically, tenant and vendor files, notice letters, and other communications or pertinent correspondence.
  • Create and manage all service agreements for vendors and license agreements as needed.
  • Assist in managing various components of Maintain X (CMMS) as needed. Specifically, monitoring for open work orders/preventative maintenance, etc.
  • Track and coordinate all roof repairs.
  • Manage the property site plans (lockbox, elevator, trash etc.)
  • Manage the shared property management inbox daily.
  • Update the office and retail Tenant Handbook quarterly.
  • Submit new vendor requests to accounting.
  • Manage the annual distribution of the operating expense reconciliations and annual tenant rental charge letters.
  • Review/maintain emergency response plan and property response plan quarterly.
  • Assist with the annual budget presentations as needed.
  • Prepare agenda for meetings as needed.
  • Record, compile, transcribe and distribute minutes of staff meetings.
  • Manage the monthly Team Awesome Card Program.
  • Own and manage the new tenant onboarding tracker in addition to sending out the tenant welcome Package and possession letter.
  • Call store managers monthly to get key sales information.
  • Other administration duties as assigned.


  • A. Degree required in Business Administration, Real Estate or Finance
  • Minimum of 2 years of administrative experience preferred
  • Ability to quickly analyze and solve problems.
  • Strong verbal and written communication skills.
  • Advanced knowledge of Microsoft Office Suite.
  • Ability to handle a fast-paced environment.
  • Strong attention to detail and the ability to handle multiple projects and tasks simultaneously.